This glossary defines the key terms shaping the evolution from paper-and PDF-based processes to intelligent, connected admissions workflow management.
Admissions 1.0 / 2.0 / 3.0
Admissions 1.0: Manual, paper-based admissions processes relying on filing cabinets and physical signatures.
Admissions 2.0: Digital forms and PDFs replace paper, but processes remain manual.
Admissions 3.0: Connected admissions workflow management. Automating and connecting tasks, forms, and approvals from referral acceptance to move-in. Delivered through purpose-built platforms like Reside Admissions.
Admissions Standardization
The use of a shared, enforceable admissions workflow across facilities that ensures required steps, such as PASRRs, arbitration agreements, and documentation, are completed consistently, visibly, and on time.
Scalable Admissions Workflow
An admissions process designed to support multi-facility organizations by replacing manual coordination with system-driven accountability, visibility, and compliance; enabling operators to increase volume and complexity without increasing risk or variability.
Admissions Workflow Management
A coordinated system that routes tasks, tracks progress, enforces compliance, and provides visibility across facilities. Distinct from document management, which stores files but doesn’t manage the process.
Admissions Bottleneck
Any point in the admissions process where tasks stall due to manual coordination, unclear ownership, missing information, or fragmented tools. Bottlenecks slow move-ins, frustrate staff and residents, reduce occupancy, and create compliance risk. Bottlenecks are removed through admissions workflow management.
Beyond the PDF
The shift from static digital forms to connected admissions workflows that automate, track, and optimize every step.
PASRR (Pre-Admission Screening and Resident Review)
A federal requirement ensuring individuals with certain diagnoses are appropriately placed before admission to long-term care. Often a source of delay when handled manually; automated within Reside Admissions.
Arbitration Agreement
A document defining how disputes are resolved outside of court. Proper execution protects LTC providers from costly litigation. Reside Admissions automates tracking, signatures, and storage to ensure compliance.
Audit Trail
An automatically generated record showing who completed each task and when; essential for survey readiness and legal defensibility. Built into Reside Admissions.
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Defining Admissions 3.0, the next era of long-term care admissions; from paper and PDFs to connected, intelligent admissions workflows.
